Are Your Events Running Smoothly?
ByMany of you do dances and proms. Do you have a system for that? Do you feel prepared or are you scrambling at the last minute?
My system starts with a file folder, backed up with electronic copies on my computer.
- The first step is making sure I have a team to assist me. I don’t have employees right now so I call the ones I used to have to help out at this event.
- My checklist of things that I need to take to the Prom which you will read below.
- My original order form that I need to make copies of.
- Extra copies of last year’s forms we did not need. Provided there are no price changes, then I am good to go.
My dance checklist is similar to my Camera bag for going on location checklist which you can find in my “Photography Studio Must Haves” available at http://barbgordonphotocoach.com/blog/products/musthaves
Here is my list I will need for dance night:
Photo session notes with contact names and cell phone numbers and my location.
My camera bag will include: Camera, Lenses, Digital media: Compact Flash Cards, Batteries, Grey card, Business cards
The accessory bag will have: Camera battery charger, Flash meter, Radio slaves: both parts and their cords, Back up synch cord: In case the radio slaves quit working. Extra batteries, On camera style flash unit: As a backup. Lens cleaner.
Lighting: Flash unit and cords, Softbox, Light stand, Reflectors
Supply bag for all of the non-camera gear: On location light stands, Collapsible soft box, Small background light stand, Flash umbrellas, Three prong adapters: For older homes and buildings with only two prong outlets.Binder clips, Background clamps, Duct tape, Extension cords, Power strip
Taking a background: Pole system, Background, Clamps
Event/Dance supplies: Change: If collecting money at the event (get the day before). Order forms: Prepare the week before. Pens, Calculator, Business cards, Bank bag: To carry all of the above in.
Be sure to give a last call for your photography services so you get everyone photographed who wants to be! This should eliminate the stress of being asked for a photograph as soon as you get your first light packed away.
